Tours & Travels Management

Tours & Travels Management

travelParameter

  • Set parameters for Booking Expiratio

User

  • Create new user for the softwa
  • Set users to a position
  • Save detail of the user information.
  • Set visa information of the user.
  • Set user status Active / Not Active

Group

  • Create new group.
  • Set group Active / Not Active.

Assign user to group

  • Assign a user to a group, with which user will have a permission control.

Authorization

  • Set the Groups to specific modules permission.

Master Data

Airline

  • Add New airline information
  • Manage contact numbers of the airline

Add and delete numbers and manage them.

  • Set the airline active / not active status

Hotel

  • Add New hotel information
  • Manage contact numbers of the hotel

Add and delete numbers and manage them.

  • Set the hotel active / not active status

Document Type

  • Add new document
  • Set types of the document.
  • Set status, edit and delete document.

Company Setup

  • Add New company information
  • Manage contact numbers of the company
  • Add and delete numbers and manage them.
  • Set the company active / not active status

Position

  • Add new position
  • Set status Active / Not Active
  • Edit or delete records.

Alliance

  • Add new alliance
  • Add and manage alliance numbers
  • Edit or delete records.

Media

  • Add new media
  • Set status of media
  • Edit or delete media.

Embassy

  • Add new embassy information
  • Manage embassy numbers
  • Edit or delete records.
  • Sales Module

All sell modules are based on two types Collective and Incentives. When agent companies are arranging a group of tour, is considered as Incentive, and customers walk in for a tour is considered as collective.

  • Collective and Incentive
  • Import Year Target

Company initially arranges a target of groups of tours for both collective and incentive types. And upload a target of excel file.

 

View Year Target

Groups for different countries are named as different fruit names. The targets can be viewed here and can edit the status of number of groups.

Import Program Code

  • Here we can upload a program code detail from excel file. Where a program code consists of the following
  • Program Type – For which country
  • Program Code
  • Program Name
  • Program Description
  • Company Code (For only Incentive program)
  • Total Days

Import Series

Here we can upload a group tour of some program code, which is called by series of programs. So each series is of some program code. A series consists of the following

  • Program Code
  • Program Start – End dates
  • Price for different types
  • For Adult
  • For executives
  • For child
  • For infant
  • For single
  • For join
  • Etc.

Promotions

  • Optional Fees
  • View Programs and Series (Search Program and Period)
  • Here you can see and search all the programs
  • Can add new program
  • Can see the series of the selected program.
  • Can edit or delete the series
  • Can Add guides of the program series

When you assign a new guide, you can add his/her phone number, name, code, location and can edit and delete the information.

  • Can Add Tour Leader of the program series
  • Same as a guide, you can add a tour leader and his/her phone number, name, code, location and can edit and delete the information.
  • Edit some program information

When you edit the program information you actually can manage your program as well.
You can edit the detail of the program information, such as

  • The hotel you will arrive in
  • The hotel you will departure from

Manage your program

  • Add the countries and cities for the program
  • Can delete a city.

Add new Itinerary, Edit and delete the itinerary. Itinerary consists of the following

Flight information

  • From Airport
  • To Airport
  • Airline Name
  • Airline Code
  • Flight Number
  • Departure Time
  • Arrival Time

Assign the alliance – Tour group

  • Assign new
  • Delete assign.
  • Can delete some program information
  • Can add new periods of the program
  • Can add new series individually for a program.

Attach Program Information

With this feature we can upload documents associated to the program. Some example documents are as follows

Sale Approach – Different types of sale documents

  • Map
  • Brochures
  • Sites and places
  • Hotels and package programs

Booking process

  • Invoice of deposit
  • Invoice of Tour-fare
  • Refund
  • Etc.
  • Final Program –
  • Final program details.

Call Record –

  • This feature contains the call record for a customer
  • Keep record of the customer interest
  • Keep the detail contact information of the customer.
  • Record the customer’s budget and interest of some program tour.

Sale Report

Following the above call record one can make booking.
Using Modify link of Make Booking column a customer can

  • Add, Edit detail contact information
  • Add, edit detail passenger information of all types of passengers
  • Add, edit and delete hotel rooms types required and number of rooms required.

Update Booking

  • View and update all the booking status.

Thank You Letter

  • Send and View the thank you letter for the joint companies.

Summary Booking

  • View the booking summary according to the search conditions.

Send Document

Using this feature we can send different types of documents to the contact persons and to the passengers via Email.

Application Module

  • Visa Application
  • Information For Visa
  • Add or Edit visa information for customer
  • Visa information can be searched according to Year, Country, Program name and period. Can manage person’s detail information for visa.
  • Personal Detail,
  • Contact Detail,
  • Occupation Detail,
  • Passport Detail,
  • Purpose of Visit information,
  • Accompanying Persons information,
  • Guarantor or reference
  • Application form
  • Information Emergency
  • Etc.
  • Print Visa Name List
  • This feature used to print the name list of the visa.
  • Print Visa Application
  • This feature used to print the visa application according to the personal.

Listing

  • Name List For Sales
  • Search and see the customer name list according to the Program Country or Program name or year.
  • Name List for Ticket
  • Search and see the customer name list and visa according to the Program Country or Program name or year.

Room List

  • Search and see the customer name list and associated room types according to the Program Country or Program name or year.

Print Tag

  • Print the tour tags for each customer.

Print Label

  • Print labels of with airline information for each customer.

Print Immigration

  • Print Immigration slips, Embarkation / departure card for each customer.

Questionnaire

  • Evaluation Form
  • Save the evaluation queries.
  • Evaluation Report
  • Show the evaluation report according to the queries.

Report

  • Series of each Country
  • Detail Program list and group of tour report according to the selected country.
  • Sales Report
  • Detail Program list and group of tour report according to the selected customer.
  • Client Database
  • Detail Program list and group of tour report according to the selected client.
  • Incentive Sales Report
  • Detail Program list and group of tour report according to the selected company.
  • Questionnaire
  • Detail Program list and group of tour report according to the selected questioner.